This Privacy Policy applies to the services of VdS Weaving NV, with its registered office at Industriepark De Bruwaan 16, 9700 Oudenaarde, Belgium, company number BE 0416.158.110, represented by Mr. Guy Van den Storme.

VdS Weaving is a family-owned company in the textile industry with a rich history of warping and weaving fabrics since 1935.

By using the services of VdS Weaving, you acknowledge that you have read this Privacy Policy and you therefore accept the collection and processing of your personal data as described herein. This Privacy Policy explains how the services provided by VdS Weaving operate, specifically how VdS Weaving collects, uses, protects, and shares data.

The personal data you provide to us will only be used for the services or purposes for which you have given your consent. VdS Weaving complies with the European Regulation 2016/679 of 27 April 2016 on the protection of personal data, as well as the Belgian Framework Act of 30 July 2018. For the execution of its services, VdS Weaving acts as the data controller.

By personal data, we mean all information relating to an identified or identifiable natural person (the data subject). A natural person who can be identified, directly or indirectly, is considered identifiable.

We collect personal data through various channels:

• Naam and Surname
• Email adress
• Adress
• Telephonenumber
• The company on whose behalf you may be submitting a request
• Your preferred language for communication with VdS Weaving

We will store your data in our database with a view to a potential collaboration, employment opportunity, or service provision.

It is possible that we may occasionally request additional information. In such cases, this information will always be limited and proportionate to what is strictly necessary for the requested service.

The information we find in publicly available sources (such as LinkedIn, the website of the company on whose behalf a request is made, etc.) may be combined with the information the data subject has provided to us directly.

When you visit our website, we collect data such as your IP address, the pages you view on our website, your preferred language, etc. This information is collected through the use of cookies. Please consult our Cookie Policy on the website to learn which cookies we use and how you can accept them, set your preferences, or refuse them.

VdS Weaving collects and processes personal data for the purposes listed below. Your data will not be used for any other purposes without informing you in advance and, where required, obtaining your consent.

VdS Weaving relies on various legal bases for processing your data.

VdS Weaving processes your personal data after the signing of an agreement, quotation, order confirmation, or purchase order, for the purpose of preparing or performing the requested services.

VdS Weaving may also request your explicit consent for the processing of your data.

In addition, VdS Weaving may, in certain circumstances, rely on legitimate interest.

If you do not wish your personal data to be processed in this context, it will not be possible for us to enter into or carry out the requested services.

VdS Weaving may only transfer your personal data to third parties when this is necessary for the proper execution of the services provided.

If VdS Weaving transfers your personal data to third parties, a data processing agreement will be concluded with these parties, stipulating, among other things, that your personal data must be treated confidentially and processed securely.

The confidentiality of your data is important to us. We exchange personal data only through highly secured electronic channels. Your data will never be traded, sold, rented, or disclosed to third parties that are not processors, unless we are legally required to do so.

Our website may contain links to other websites or third‑party services. These links are provided solely for the information and convenience of our visitors. We have no control over the content or privacy policies of these external websites and services, and we accept no responsibility or liability for any damage or loss caused by or related to the use of these links.

Please note that these external websites and services have their own privacy policies and data protection practices. We recommend that you carefully read the privacy policy of each website you visit before providing any personal data.

The fact that we provide links to these external websites and services does not imply that we endorse their content or their data protection practices, nor that we are responsible for their compliance with the General Data Protection Regulation (GDPR). The use of external links is entirely at the user’s own risk.

The personal data are retained and processed by VdS Weaving for the period necessary in relation to the purposes of the processing and the contractual relationship between VdS Weaving and the customer. In doing so, we take into account the relevant legal and regulatory requirements regarding data retention.

We may also retain the data in order to comply with our legal obligations, respond to inquiries, resolve potential disputes, safeguard our legitimate interests, and enforce our rights.

VdS Weaving has implemented appropriate technical and organisational security measures to prevent, as far as reasonably possible, the destruction, loss, falsification, alteration, unauthorised access, or accidental disclosure of collected personal data to third parties, as well as any other unauthorised processing of such data.

In this context, VdS Weaving pays particular attention to the security of its computer systems, including the use of strict password management practices.

We require all our service providers to have appropriate measures in place to safeguard the security of your information. VdS Weaving cannot be held liable for any direct or indirect damage resulting from incorrect or unlawful use of your personal data by a third party.

You have the right to access your personal data at any time, free of charge, and to exercise the rights listed below.

You are free to decide whether or not to share your personal data with VdS Weaving. In addition, you always have the right to request access to your personal data held by VdS Weaving, as well as to request their rectification, completion, or restriction.

You have the right to request the deletion of your personal data from our database. However, this right may be limited due to legal obligations. You acknowledge that if you refuse to provide certain personal data or request their deletion, certain services may no longer be deliverable.

You have the right to object to the processing of your personal data for serious and legitimate reasons. In addition, you always have the right to object to the use of your personal data for direct marketing purposes.

You have the right to obtain the personal data you have provided to VdS Weaving in a structured, commonly used, and machine‑readable format and/or to have them transferred to another controller.

Where the processing is based on your prior consent, you have the right to withdraw that consent. You have the right to withdraw your consent for the further use of your personal data for a specific study. However, this right may be limited due to legal obligations or the necessity to retain the data in archives for further scientific research. Once your request has been validated, your personal data will be removed from the VdS Weaving database.

You may exercise your rights by contacting VdS Weaving NV, either by email at info@vdsweaving.com or by post at VdS Weaving NV, Industriepark De Bruwaan 16, BE9700 Oudenaarde. Any such request must always be accompanied by a copy of an identification document.

A request may be refused if it is unreasonably repetitive or systematic.

The processing of your personal data does not involve profiling and will not be subject to automated decision‑making by VdS Weaving.

You have the right to lodge a complaint with the Belgische Gegevensbeschermingsautoriteit, Drukpersstraat 35, 1000 Brussel, Tel +32 (0)2 274 48 00, Fax +32 (0)2 274 48 35, e-mail:  contact@apd-gba.be

We reserve the right to update this privacy policy when necessary.

Any changes will be communicated to the users.

Latest version: 20/07/2024